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Charting Overview

๐Ÿ‡ฆ๐Ÿ‡บ๐Ÿ‡ฌ๐Ÿ‡ง๐Ÿ‡จ๐Ÿ‡ฆ๐Ÿ‡ฎ๐Ÿ‡ช AU, UK, CA, ROI - An overview of how to chart treatments, treatment history, BPE, upload Images and radiographs.

Amber Morris avatar
Written by Amber Morris
Updated over 2 weeks ago

Familiarising yourself with the patient's Chart screen

The treatment chart located on the patient's record under the 'Chart' tab is where you can add a patient's current base chart and plan future treatment to name just the basics!

screenshot showing the ppatients chart screen for a child with mixed dentition enabled.


Configuring the dentition

You can use the toggles in the top left of the chart screen to switch between deciduous and permanent teeth or a mixed view of both.

Screenshot showing the dentition toggles in the top left of the chart.

Key to understand which each toggle will show:

  • PD: Permanent Dentition

  • DD: Deciduous Dentition

  • Base: Enables the base chart to appear on your dentition.

These options will appear slightly different if using the Separate (4 rows) chart display configured via your chart preferences.

screenshot of the chart screen with the dentition settings highlighted
  • PD: Permanent Dentition.

  • PTD: Permanent Treatment Dentition, i.e. where you chart treatment.

  • DD: Deciduous Dentition.

  • DTD: Deciduous Treatment Dentition, i.e. where you chart treatment.

๐Ÿ’ก Top Tip - Ensure you are set up with our recommended charting method with Mixed Dentition enabled.


Configuring Chart Preferences

The Chart settings is where you can access the tools that will help you take your charting experience to the next level!

screenshot showing the highlighted preferences icon in the background with the chart preferences open on the screen.

They can be accessed from either the drop-down icon next to your dentition, or a full view can be accessed from the 'Chart settings' โš™๏ธ icon.

The settings allow you to configure features such as:

  • Locked chart.

  • Combined chart.

  • Hover chart.


Viewing the treatment history of a tooth

There are multiple ways to view treatment history from your chart screen, ensuring you can find a way that suits you best!

Hovering the tooth

Hovering your mouse over a specific tooth will show you the history of that single tooth in a tooltip on the screen. Great for quickly viewing a single tooth's history!

History tab

You can navigate to the 'History' tab in the lower right of the chart, which will bring up the patient's entire clinical history.

screenshot showing the treatment history tab with options to export filter etc and the line items with the relevant treatment number or base chart identifier.

This list can be filtered, exported, expanded and searched through as needed.

Each treatment line will have a 'TP: ****' button to the left; this not only lets you know which items are part of what treatment plans, but when clicked, this will take you to view the treatment plan that the treatment item was initially recorded on.
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Clinical History sidebar

The clinical sidebar allows you to keep the patient's history on screen when navigating through out the patient's record.


Exploring the treatments on your chart

Your treatment list is located on the left of the chart screen, all treatment items will appear here. The treatment list can filtered and sorted through in multiple ways, such as:

  • Using the search box.

  • Changing the category.

  • Using your favourites or having them on top! โญ๏ธ

  • Changing your 'Sort by' preference

  • Using the quick link alphabet on the right.

You can even use the drop-down options menu to set your preferences when it comes to searching and sorting through your treatments.

screenshot showing the sort options on the treatment item list.

To explore more about treatment plan templates, visit our dedicated guide here.

๐Ÿ’กTop Tip: You can chart multiple surfaces by using the right mouse button to chart additional surfaces, after charting the first surface using the left mouse button.


Creating and configuring treatment plans

Each open treatment plan has its own tab on the patient's chart, and completed/past treatment plans can be found in the History tab.

Creating new plans is done from the '+' icon, you can then use the plan settings from the drop down arrow on the treatment plan tab or from the bottom left to do things such as add appointments, reorder treatments or rename your plan.

screenshot of dentally showing the treatment plan options for configuring and editing your plans.

Charging, completing and submitting treatment can be done from the bottom right of each plan.


Using the base chart

The 'Base Chart' tab on the right of the chart puts you into base chart mode, essentially allowing you to edit the patient's base dentition using the treatment list on the left of the chart. However the recommended way for documenting tooth status is by using the socket selection menu.

Find out more about recording the base chart in our dedicated help article here.


Using the BPE tab

Although not widely used in Canada, The 'BPE' tab will show the patient's entire basic perio exam history and is also where new BPE's can be created for the patient.

  • Add a new BPE by clicking on the 'Record New BPE /BEWE' button.

  • A red marker will be shown on the tab if a BPE Chart is due to be taken.

You can read more about recording a BPE chart in our BPE help article.


Using the Cloud gallery and Images tabs

Images tab

The 'Images' tab allows you to upload x-rays or images taken and save them against the patient's record. Previously uploaded images will be displayed in this tab and can be viewed, downloaded, edited, archived or deleted using the options on the screen.

The number next to the Images tab reflects only the count of images in the Clinical Images tab, not the archived ones! Discover more about uploading digital X-Rays, images or photographs here.

Cloud Gallery

The 'Cloud Gallery' works alongside Dentally Vision and will store all of your images taken through Vision directly into the cloud! This is where you can view and download images.

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